Administrative Solutions

Intracoastal Management offers a full range of Administrative Services tailored to meet the specific needs of property associations, boards, and homeowners. Our expert administrative team takes care of all administrative tasks, ensuring efficient operations and compliance with regulations.

Key Services:

• Affidavits: We produce official affidavits for Proof of Notices or Special Mailings, ensuring that all communication is properly documented.

• Agendas: Intracoastal Management produces, writes, and posts meeting agendas as required by Chapters 718, ensuring that meetings are well-organized and compliant with regulations.

• Annual Reports: We file the Annual Corporate Report by the May 1st deadline, ensuring that all necessary documentation is submitted in a timely manner.

• Applications: Our team administers, distributes, and files various applications, including those for clubhouse reservations, hurricane shutters, unit improvements, rentals, and resales, streamlining the application process.

• Certificates of Approvals: Intracoastal Management coordinates the approval process for rentals and resales, issuing estoppels and Certificates of Approval when conditions are met.

• Board of Directors Meeting: We schedule, set agendas, post notices, and provide materials for board meetings. Our team attends all meetings as requested by the board, ensuring smooth proceedings.

• Correspondence: We produce and/or coordinate the association's official correspondence, maintaining professionalism and clarity in all communications.

• Forms: Intracoastal Management produces and maintains all official forms for the association, simplifying administrative processes.

• Mass Mailings: Our team produces and coordinates mailings, notices, and newsletters, ensuring that important information reaches all relevant parties.

• Files: We maintain organized vendor and unit owner files, making it easy to access important documents and records.

• Official Records: Intracoastal Management ensures that all official records of the association are maintained in accordance with Florida Statutes, providing records to unit owners upon request.

• Minutes: We provide the association's minutes for the official records, keeping a comprehensive record of meetings and decisions.

• Roster of Unit Owners and Tenants: Our team maintains a roster of unit owners, tenants, second addresses, telephone numbers, and email addresses, ensuring accurate and up-to-date records.

• Telephone Calls/Emails/Resident Issues: We receive and handle all association telephone calls, emails, and resident issues, providing prompt and professional responses.

• Alterations/Repairs: Intracoastal Management provides procedures and processes for association and unit owner alterations/repairs, ensuring that all work is carried out in compliance with the association's documents and Chapter 718 regulations.

Intracoastal Management's Administrative Services are designed to alleviate administrative burdens, enhance efficiency, and ensure compliance with all relevant regulations. We tailor our services to meet the unique needs of your association, allowing you to focus on other important aspects of property management and governance.

Choose Intracoastal Management for your Administrative Services needs, and experience the benefits of professional administrative expertise that enhances the overall effectiveness of your association's operations. Your association's efficient and compliant administration is our top priority.